BOOTHS ARE NUMBERED 1 to 101 from WEST to EAST on Wilshire Blvd. between Western & Harvard on 4 blocks of Wilshire Blvd. Blocks are labeled A, B, C, & D and have about 25 booths per block.

LOAD-IN TIME 7:30am-9:00am

Reminder - Exhibitors who have not finalized booth payment will not be able to set up on Tuesday. Please call today to tell us of your arrangements. Thank You.

EDLA LOAD-IN PROTOCOL:

1. Look at Exhibitor List and find your Booth#, determine your Block & Load Zone
2. Get directions: Plan your route, leave early enough to not get stuck in traffic. REMEMBER WILSHIRE BLVD. will be CLOSED between Western and Harvard.
3. Print out Exhibitor placard, have on dashboard; Arrive at Exhibitor Check-in (refer to Block map)
4. If the volunteer at the check in allows it, you may drive SLOWLY on to Wilshire and temporarily park (no more than 10 minutes) beside your booth to unload. Please park as close as possible to your booth to allow cars to pass you. As soon as you are unloaded (do not set up), drive out SLOWLY and around to the Exhibitor parking.
5. Park in covered structure on Serrano $5 for the day (refer to Master map for directions), return to set up booth by 10am. Larger Trucks can park in the lot at the corner of Wilshire and Harvard in front of the Church.

BLOCK A & B ::: LOAD ZONE 1 – Oxford Ave. North of Wilshire (Booths 2-15 & 34-40)
For Directions, Google Maps this address for reference:
600 S Oxford Ave, Los Angeles, CA 90005

Exhibitor CHECK-IN location: 6th St. & Oxford
(Have Exhibitor Parking Placard in window, receive wristbands and be directed to temp parking or drive on, if allowed.)
Temporary Parking: 12 spots in the Red Zone

BLOCK A & B ::: LOAD ZONE 2 – Oxford Ave. South of Wilshire (Booths 25-33 & 41-47)
For Directions, Google Maps this Address for reference:
701 Oxford Ave., Los Angeles, CA 90005

Exhibitor CHECK-IN: 7th St. and Oxford
(Have Exhibitor Parking Placard in window, receive wristbands and be directed to temp parking or drive on, if allowed.)
Temporary Parking: 14 spots in red zone

BLOCK B & C ::: LOAD ZONE 3 – Serrano Ave. North of Wilshire (Booths 48-57 & 58-73)
For Directions, Google Maps this Address for reference:
605 Serrano Ave, Los Angeles, CA 90005

Exhibitor CHECK-IN: 6th St. & Serrano
(Have Exhibitor Parking Placard in window, receive wristbands and be directed to temp parking or drive on, if allowed.)
Temporary Parking: 6 spots (3 bagged meters, 3 in red zone) on Serrano

BLOCK D ::: LOAD ZONE 4 – Hobart Blvd. South of Wilshire (Booths 75-101)
For Directions, Google Maps this Address for reference:
750 Hobart Blvd, Los Angeles, CA 90005

We recommend taking 8th St.(not 7th St.) due to the Street closures and heading North on Hobart toward Wilshire get to load zone 3.

Exhibitor CHECK-IN: 7th St. & Hobart Blvd.
(Have Exhibitor Parking Placard in window, receive wristbands and be directed to temp parking or drive on, if allowed.)
Temporary Parking: 6-8 bagged meters on Hobart.

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LOAD-IN TIME 7:30am-9:00am
Adjust your load-in time accordingly. If you have a lot to unload arrive at 8am, if your booth set up is simple, arrive at 9am. Take the time you need and most of all be respectful of each other. We are all here to present our best products and selves to each other and the world. We hope everyone’s looking forward to it!

BRING DOLLIES
Make every effort to bring your own dolly, cart or luggage roller. We cannot promise to have one available for you to borrow. We will have one per block, however you will only have a VERY SHORT time to use it and return it for the next person. Borrow one for your use if you can.

PACK LIGHT BOXES
This is critically important. Earth Day Volunteers will not be responsible for your unloading process. Though they may offer to help, please do not expect them to be doing ANY lifting. Be prepared to transport your booth by bringing your own dolly, cart, luggage carrier or borrowed one. Think light, compact and easy.

LOAD OUT - HARD OUT at 5:30PM
Staff your booth until about 5pm. Around 5pm you must empty it and take everything away in dollies including empty boxes, etc. as soon as possible so that we clear Wilshire Blvd. by 5:30pm.

ABSOLUTELY NO DRIVING on Wilshire at LOAD OUT - EVEN ON THE ENDS OF WILSHIRE BLVD. AT THIS HOUR.

Wilshire Blvd. will be busy with foot traffic until after 6pm, so please bring your materials out by hand/dolly. You can temp park in any of the 4 Load Zones to dolly out.

FILTERED WATER STATIONS – BYORB (bring your own reusable bottle)
We will have a few filtered water stations at the festival, at each Earth Day Information Booth. Please plan ahead and bring your own reusable water bottle to refill throughout the day – it’s a great way to send a signal to the public that we don’t always need to use disposable water bottles, even if they are recyclable.

TRASH/RECYCLING
There will be Beverage Recycling containers on the festival grounds all day, please use them. Any other large amounts of trash or recycling, TAKE IT WITH YOU. Please read the Greening document How to be Green at Wilshire Earth Day, for details.
Thank you in advance for leaving only our footprints behind.

That’s it! Let's work together in a peaceful and efficient manner so everyone can get to their location with enough time.

Remember, our actions and displays reflect on the overall event and impression of the environmental movement. We want to impress the public and business owners on Wilshire Blvd. Anything you can do to make your business of loading in and out self-sufficient will make the event go easier for all.

We ask for your patience especially on Tuesday morning from 7:30am to 9:00am. We will have Volunteers to help, but your good will and flexibility will go a long way to making it a great day for everyone.

Please read and retain this important information about Load-in/Load-out. Also re-read your Exhibitor Welcome email. If you have questions you think can be answered by email: earthdayla@yahoo.com.

We hope you have already provided the mobile phone numbers of people staffing your booth on Saturday. If not, please send them by email. Ours are:

Thank you for your patience as we sorted everything out - Looking forward to seeing and dancing with you all tomorrow~!

Kacy Palmieri, Producer/Exhibits Coord. 310-849-9253 cell

Jim Stewart, Organizing Director, 213-820-4345 cell

Lena Simovic, Volunteer Coordinator, 310-383-1375 cell

Earth Day Los Angeles
2118 Wilshire Blvd. #506
Santa Monica, California 90401
(888) 295-8372 Fax: (310) 362-8400
earthdayla@yahoo.com
A Project of International Humanities Center 501(c)3 TID 33-0767921